Monday, October 28, 2013

Syncing & Importing From Another Catalogue

The Menu item is:

File  > Import From Another Catalogue…

How you Import and Sync Images and Metadata in different catalogues will depend  on your “setup”.

A:  Merging catalogues on your system or external drive(s)

B: Importing from another computer, either a laptop or desktop (Shooting in the field)

Here are the main steps  to do an import from another catalogue…

Step 1:  

Determine the location of the catalogues on the COMPUTER(s).  

PC default Location        c:\users\my pictures\Lightroom\

Mac Default Location:      //Users/[user name]/Pictures/Lightroom/

This will just help you find them in the next step…

Step 2.

Start Lightroom loading your Master or Main Catalogue.    

(Hold down the alt/option key when you startup Lightroom) Note that, Lightroom defaults to loading the last loaded catalogue…

LR CatLoadpng

Step 3: 

The Menu item is:

File  > Importing From Another Catalogue.Use

Use the Mac’s Finder or the PC’s Windows Explorer to locate the “Other” catalogue.


A double click on the .lrcat file will open the dialogue box below…

Step 4:

Check √ the Show Preview box lower left to see the thumbnails in the Import Catalogue.


Number 1 in image above…  

The 3 bars and the exclamation point indicates that there is “new” data

Number 2 in image above…  

If you want, you may choose to preserve “Old” setting in your CURRENT catalogue, LR will make a virtual copy for you.


Number 3 in image above…  

Add New Photos to Catalogue without moving…

Use this option if you are happy with where the files are located, and you just want to tell LR where they are…

Copy new photos to a new location and import… 

Your photos are on a Laptop or another computer, or you are adding or consolidating your photos into a single catalogue…

Don’t Import new photos 

You just want the metadata

Number 4 Above…

LR 02png















Step 5  Click Import…

Other Hints… (Working in the field)

If you are using a second copy of LR on a Laptop and you are using LR’s default location to store the photos, when you get back to your desktop you will have to do the following.

1. Using your laptop, plug-in an external drive.

2.  Export your Shoot as a Catalogue to the external Drive.  


File > Export as Catalogue…  To the External Drive.

3.  Eject the External drive from the laptop and plug it into your desktop

4. Load your master Catalogue in LR and  use the Menu

File > Import from another Catalogue

Follow the above import steps…




Monday, October 21, 2013

Week2 --Outline and Procedures

Do Step 1 and 2 first

Step 1

On the Class Networked drive CELab$ (Ogre)(see class procedural handout ),  

Layout002 3 07 08 PM

COPY LR-week2 the highlighted folder (Right Click -- Control Key + Mouse click, choose Copy from the contextual menu…)Paste the LR-Week2 folder into your (Flash) Thumb Drive.

Step 2

Open The Folder LR-CatDemo and double click the LR-CatDemo.lrcat icon

Layout001 3 07 08 PM

This will open Lightroom with demo photos similar to last week when we IMPORTED some sample images into Lightroom.

To see how to EXPORT a catalogue like the one we just Imported into Lightroom read the previous blog How to export a catalogue

You can use this method to bring to class photos you are working on in Lightroom.



Another Import Method:  Auto Import

Auto Import Settings


 Make a folder on the desktop that you will use for Import You can use the finder to make a folder.

  1. This is your destination for the pictures on the hard drive,  choose it using the Finder… If you know which folder you want the images imported to, select that. Or make a Misc or a temp folder and move the images inside LIghtroom.
  2. Choose however you want the file renamed
  3. Apply a preset if you wish
  4. Add Metadata
  5. And Key Words
  6. Choose how previews are handled.

This is a handy import method to use if you want to do a quick import, like in the classroom…

Adding & Syncing Metadata

See details here on the web page

Adding and syncing metadata in Lightroom

The Develop Module

  • Preliminary viewing and selection

    • Rough Editing (did that shot work?)
    • Quick Edits, no need to be precise, yet!
    • Select images Round 1
      • Put the rated images in a collection
      • Use Star * Ratings
      • Just use the #1 - #5 keys
      • In the first round, just fuse the #1 key.
      • Add additional Key words
      • Add IPTC Data
    • Rate images again in a second Round of viewing

    Enhance The Keeper Photos

    Only enhance photos that are in a collection!!

 Enhancing Photos in Lightroom 5: A Case Study

See the details on the following web pages…

 Exporting Photographs to your Mail client (program)

Exporting Photos Via to your  Mac or PC mail client (Mac Mail or Outlook, Outlook Express, etc… )

Since there is a detailed "how to on line" excerpt from Scott Kelby's Lightroom Book














Friday, October 18, 2013

Question: How do I move my Lightroom Photos to an external hard drive?

Thanks to Jim Livingston for the question…

( I ); question can I drag and drop all the pictures in the folder “My Lightroom Photos”  located now on my C: drive to my external hard drive ( I ) “My Book”?

You don't want to drag and drop, You want to "export as a catalogue," that way you'll have all your edits, metadata and the "originals" or negatives in the export.
Here's the steps…
In Lightroom's Library Module on the left side, locate the folder you want to Export, AND click it to highlight it…


 Choose the Menu item

File > Export as Catalogue 
Right Click the highlighted Folder

  You will get this requester first…
Choose Export this Folder as a Catalogue
Then you get the Export as Catalogue Dialogue…
Here's what to do… 


1. Choose the drive or location where you want to export the Photographs and catalogue…
2. Save as… use the exact name of the folder you are exporting, in this case  "AllPhotographs"
3. Do you REALLY want Lightroom to build previews for ALL your Photos ….. might take a while so, leave Build / include Smart Previews UNCHECKED
4 Click export
In the sample shown above  I unchecked Export Negative Files… and exported just the database, I can use this exported database to edit my metadata and later Synchronize the added data to my originals… 
 Note that the export preserves your original file structure…
If I had exported the negative files  (Original Photographs) They would be Inside the main folder "Photos2" The result would be a stand alone or duplicate Catalogue… with, file structure, photos, settings and database…
In the example below I exported JUST a folder named  "2008-06-13"     with one photograph!   


 As you can see the original  file structure was preserved

Monday, October 14, 2013

Lightroom Week 1 Notes


Welcome to the Clark College Lightroom Class.

This is an outline of Week one's class discussion with web links.

Generally the Lightroom Primer website has detailed notes covering class material and discussions. If details need to be added you will find them in these class blog notes, or I will update the website.  

If you have questions contact me via e-mail, or leave a comment

The Lightroom Primer website is

Things you Need to Do Before You begin using Lightroom

1. Calibrate your Monitor

At the bare minimum you should make sure that you set the Brightness and Contrast of your monitor.

On the Mac go through these steps …

In System Preferences choose

Hardware > Displays > Color > Calibrate

and Follow the steps…Layout001

On the PC 

If you have Windows 7 or 8, You'll find calibration software in the Control Panel

To start Display Color Calibration

  1. Open Display Color Calibration by clicking the Start button Picture of the Start button, and then clickingControl Panel. In the search box, type calibrate display, and then clickCalibrate display color.‌ Administrator permission required If you're prompted for an administrator password or confirmation, type the password or provide confirmation.

  2. In Display Color Calibration, click Next to continue.

For more details go to this web page Calibrating Your Monitor


2. Establish a plan to ingest AND backup your Photographs

Backup Scheme


The Structure of your Main Photo hard drive and the backup hard drive should look like this, Your backup drive would have a different name

The folders are at the "root" of the Hard drive. 

If the Drive with the Working Catalogue fails… You just need to disconnect the failed drive, rename the backup drive with the name of the working drive… In this case Photo2, when you startup Lightroom, it will immediately find your catalogue and photos!!!

This method also allows the easy transport of All your photos and the Lightroom Catalogue!

3. Fill out and save your IPTC Metadata Preset

In Lightroom

Menu item:

Metadata > Edit Metadata Presets…

If you want to learn more about IPTC (International Press Communications Council) Metadata check out their website

4. Extra:  Here are two excellent videos 

How Lightroom works… A video by George Jardine (This should be required viewing for ALL Lightroom users. )



And here is a video on how to use the Filter bar, A Free sample Movie by George Jardine

It's a really REALLY good tutorial on how to use the Filter Bar.


That should do it for now… If you have a question… 'holler